When Jira's setup never ends and Notion makes you build everything

Three frustrations, one underlying problem

What they share is that you have to design how you work first. The tool hands you an empty container, and the team decides what goes in and in what order. For teams that already have a way of working, that's freedom; for teams that don't, it's homework.

So the first month of adoption becomes setup instead of work. You build boards when you should be building features, and spend meetings naming fields.

• Jira — You design issue types, workflows, fields, screens and permission schemes for each project. Tuned well, it's powerful, but someone on the team has to do that design.
• Notion — Every page starts blank. You pick from the template gallery or build databases and views yourself. Weekly pages get duplicated every week and the dates fixed by hand.
• Scrum — Everyone knows the name. But no one tells you how many days a sprint should be, when to pull from the backlog, or what to do with unfinished work.

The real cost of "decide how you work yourself"

Even after setup is done, maintenance costs remain. The team built the structure, so the team has to keep fixing it, and when the person who built it is away, no one can touch it.

• The same chores repeat every week. Duplicating weekly pages, fixing dates, moving last week's unfinished items. At 10 minutes a time, that's more than 8 hours a year.
• People count progress by hand. "About 60%" isn't a counted number, it's a feeling. Progress you can't verify can't be managed.
• The number of tools grows. Projects in Jira, docs in Notion, sales and revenue in spreadsheets. Three accounts, with people connecting the gaps between them.
• Newcomers learn the structure first. Before the work, they have to learn "here's how we use this tool."

That's why you use Sprintingo — create it, and it's already set up

Create a project and sprints, kanban and a timeline are created right there with it. There's no step for picking templates and no step for designing fields. Enter the dates and the period is split into weeks, so you can start writing down work from week one.

The steps of Scrum are built into the order of the screens. Going down the project detail page from top to bottom: quarterly backlog → this week's goals → task board → daily scrum → retrospective → timeline. You don't have to memorize what to do when — the screen tells you the order.

1. 01Create a projectJust enter a name and dates. A 6-week project gets 6 weeks, and the current week is shown at the top of the screen. The calendar turns the weeks — on Monday, "this week" automatically points to the next one.
2. 02Write what needs doing in the backlogWrite chunks like "booking calendar" or "payment integration" in the quarterly backlog, and assign only what you'll work on this week to a week. Cards get a "Week 2" chip, so you can see at a glance what's happening this week.
3. 03Break it into tasks and put them on the boardThe development board and the non-development (planning, operations, support) board sit side by side and share the same weeks. Move a card to Done and progress goes up right there — the server counts the completed cards to calculate it.
4. 04Write one line every morning and eveningAfter you start: what you did yesterday, what you'll do today, what's blocking you. Before you leave: what you finished and what's left. Missing entries stay visible on the weekly grid, so you can see who hasn't written for how many days.
5. 05On Friday, write the retro and press IterateUnfinished cards are copied to the next week. Because they're copied rather than moved, last week's board still shows "what we planned and what we finished." If the same card gets carried over three times, that's a sign the card is too big.

And AI watches progress for you

AI reads the accumulated data and alerts you first. It's possible because progress, daily scrums and weekly goals are on one platform. If projects are in one tool, schedules in another and staffing in a spreadsheet, AI has nothing to read.

• It flags projects falling behind first. It picks out projects whose completion rate is short of target for the weeks remaining. You know before the weekly report, not after.
• It lines up what to do next. It gathers blocked cards, cards carried over three weeks in a row, and cards with no owner, and shows them in the order to tackle this week.
• It proposes staffing. Looking at project phases, remaining work and the team's capacity, it suggests who to put where.

Three things to look at when choosing

1. 01How many days does it take to open your first project?If setup takes a week, that week comes back with every project. Check whether you can start writing down work as soon as you create it.
2. 02Do people count progress by hand?Checking something off as done should raise the number automatically. If someone is counting for the weekly report, that time keeps adding up.
3. 03Are sales, HR and revenue in the same account?With three tools, people connect the gaps between them. Month-end reconciliation, double entry and account management all come from those seams.

Frequently asked questions

We use Jira or Notion. Can we move over?

Yes. Move only your ongoing projects and open deals first and you can start using it that day; finished work can stay in your existing tool. We'll move data from Excel, Notion and similar tools for you — it's not an automatic conversion feature, it's done by a person.

We've never done Scrum. Can we still use it?

Yes. The product includes a sprint guide that uses the real screens to show when to open and close weeks and when to carry over unfinished work. When you adopt it, we design roles and a weekly rhythm with you to fit your team.

What about parts that differ from how our company works?

You can change stage names and input fields on screen, and change the daily scrum form in the admin console. We'll turn off menus you won't use, and if you need a screen, tell us and we'll build it and add it.

Does the price go up as we add people?

It's a flat price per company, so the price stays the same as your team grows. Every plan gets all features and AI features as is.